AI LITERACY MEASURES RECORD
Article 4 of Regulation (EU) 2024/1689 (AI Act), as amended by Regulation (EU) 2026/1744

Template: MediaAtlas d.o.o., https://mediaatlas.si/notes/ai-literacy-article-4-small-company.html
The template is a starting point and not legal advice. Adapt it to your company.

-----------------------------------------------------------------
1. HEADER
-----------------------------------------------------------------
Company:
Responsible person:
Valid from:
Next review (once a year or with a new AI tool):

-----------------------------------------------------------------
2. AI TOOLS
-----------------------------------------------------------------
List every tool people use at work: including free accounts, browser
extensions and AI features inside software you already have.
Role: deployer (we use the tool) or provider (we offer the AI system
under our own name).

Tool | Purpose | Who (job) | Allowed data | Forbidden data | Role
-----|---------|-----------|--------------|----------------|-----
     |         |           |              |                |
     |         |           |              |                |
     |         |           |              |                |

Is any tool used for hiring, candidate selection or evaluating
staff (Annex III)?   YES / NO
If YES: this template is not enough, talk to a lawyer.

-----------------------------------------------------------------
3. RULES OF USE (five to eight lines everyone knows)
-----------------------------------------------------------------
1. AI output is a draft. A person who understands the content checks it
   before use.
2. We do not put customers' personal data, health data, trade secrets or
   passwords into AI tools, except tools approved for that.
3. Whatever goes out in the company's name (mail, offers, contracts,
   posts) is approved by:
4. Chatbots and voice agents we use with customers say they are AI.
5. We report a mistake or a data leak immediately to:
6.
7.
8.

-----------------------------------------------------------------
4. TRAINING RECORD
-----------------------------------------------------------------
Format: session, workshop, policy read, onboarding of a new colleague.

Date | Person or job | Content | Format | Confirmation (signature)
-----|---------------|---------|--------|-------------------------
     |               |         |        |
     |               |         |        |
     |               |         |        |
     |               |         |        |

-----------------------------------------------------------------
5. CHANGES
-----------------------------------------------------------------
Date | What changed (new tool, new rules) | Who was informed
-----|------------------------------------|-----------------
     |                                    |
     |                                    |